Minutes

ITAP meeting Monday July 16, 2001

 

Attendance: Kathy Yeager-Business Office, Jed Schwendiman-Res Life, Cheryl Schreindl-Admission, Michael Quiner-WCTS, Marilyn Ponti-Financial Aid, Ron Urban-Registrar, Sarah Jones, Development, visitor, res life intern & Sherrie Kamara-WCTS

 

Agenda

  1. Jed, welcomed Sarah Jones as a new member replacing Deborah Hopkinson.

 

  1. Parent Address updates in Datatel-Ron

Ron said there were inconsistencies on the parent address updates.

The Issue discusses as to why and how this happens. It was recommended that guidelines for parent updates would be helpful. Cheryl said they have guidelines and will share them with Michael. Issues discussed included who is involved with changes: alumni, registrar, business office, admission. Routing parent changes is also an issue, if they are a current students it should go through the registrar, if graduated through development.

 

  1. NWDUG follow up-Michael

Michael summarized it went well, the feed back was positive and next year it is scheduled at Lewis & Clark State College.

 

  1. Nominations for new chairperson-Jed

Jed asked for nominations, Kathy Yeager was nominated and said she would be willing to serve as chair person next year.

 

  1. General Announcement-Michael

Cheryl is resigning in July, and Jonathan Nelson is resigning July 31

Jonathan’s position will impact the alumni directory, Michael said he would contact the Alumni staff for follow-up.

 

The Datatel annual contract was renewed, and Release 17 is slated for fall

Marilyn said it was recommended for FA to have Release 17 in place for 3-4 months prior to their ????

 

Michael explained that Test Release 17 is in place for about 6 months then it takes 3 days to convert for implementation. Most changes in Release 17 are in HR and Financial Aid.

 

Ron Urban said he still wants a Document Imaging system for archiving storage, and disaster recovery for registrar records. Michael explained that document imaging is an expensive commitment for the College and at this time it is not in the plan for the campus.

           

 

   6.      New business

Kathy Yeager said the purchasing card is coming, they are waiting for the Datatel mapping to implement

           

Cheryl asked about a wish list for information or project help regarding Datatel issues. Michael suggested she post things to answer net, and if enough people request the same info or assistance those requests go to Datatel.

 

7.         Next meeting scheduled for August 12, 3 pm