DATE: September 1, 1998JOB TITLE: Administrative Assistant
 SUPERVISOR: Asst Dir, Multimedia Development & Services
 DEPARTMENT HEAD: Asst Dir, Multimedia Development & Services
 BUDGET OFFICER: Chief Information Officer

Provide administrative assistance to faculty and staff with offices in the Hunter Conservatory. The Administrative Assistant also has oversight for scheduling of audiovisual equipment for the campus.


  1. Coordinate and monitor the use of instructional media equipment on campus. Maintain an accurate inventory of all instructional media equipment.
  2. Be responsible for the scheduling and delivery of equipment for non-instructional events on campus.
  3. Be responsible for ordering office supplies as needed.
  4. Answer the telephone, route callers, greet visitors and respond to routine inquiries.
  5. Train and supervise student workers assigned to the WCTS office in the Hunter Conservatory, check work and assign duties to meet needs of varying workloads.
  6. Maintain departmental personnel and payroll records for student workers.
  7. Maintain journal records of the budget for the Hunter Conservatory.
  8. Coordinate scheduling of any events to be held in the Hunter Conservatory.
  9. Provide clerical support for 7-10 faculty with offices and classes in the Hunter Conservatory:
    1. Typing as needed -- syllabi, exams, recommendations, memorandums, etc.
    2. Monitoring make-up tests, regularly scheduled tests and finals in the absense of the professor.
    3. Maintaining journal records for faculty with offices and classes in the Hunter Conservatory, including payment of invoices of off-campus vendors and reimbursement fo faculty.
    4. Xeroxing.
    5. Distributing mail for faculty and staff in the Hunter Conservatory.
  10. Provide backup assistance to the Executive Assistant to CIO located in the Olin Building.
  11. Perform other duties as assigned.

  1. The Administrative Assistant for the Hunter Conservatory must have any combination of education and experience that provide required knowledge, skills and abilities to perform the essential functions of the position. High School education with a minimum of two years college and/or business school training preferred.
  2. Thorough knowledge of standard business English; ability to compose letters and reports in effective style.
  3. Working knowledge of a variety of application software, including word processing, spreadsheet, and presentation graphics.
  4. Working knowledge of modern practices and methods of office management.
  5. Considerable knowledge of standard bookkeeping methods.
  6. Superior organizational skills.
  7. Excellent communication and interpersonal skills.
  8. Ability to work under pressure and to maintain efficiency and composure.
  9. Ability to use tact and judgment in dealing with the public.
  10. Supervisory experience helpful.
  11. Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty and students.
  12. Satisfactory clearance of background check required.