COMMUNICATIONS MANAGEMENT

NAMING CONVENTIONS

August 7, 2002

 

Code length: Maximum of 8 characters.

 

1st character – office identifier

A             Admission

B             Business Office

F              Financial Aid

H             Human Resources

L              Residence Life

R             Registrar

 

2nd character – code identifier

D             Documents

P              Paragraphs

T             Tracks

C             Communication codes

R             Request definitions

 

3rd & 4th characters – year (if applicable)

Such as

99                  1999

00                  2000

01                  2001

 

5th through 8th characters – descriptive characters

Such as

                APPL      Completed application

HST        High school transcript

IVFM      Independent verification worksheet

PTX        Parent tax return

 

Some sample codes:

ADLNEW              Admission Letter for New Inquiries

FT99MIL               Financial Aid 1999 Missing Information Letter Track

RCGRAD               Registrar Application for Graduation

ARAPPL                Admission Required Pieces for Admission Request Definition

 

Admission will use the 3rd character as follows:

 

A = Application piece

D = Document (Internal use only)

E = Enclosure

L = Letter

M= E-mail

P = Paragraph

R = Reply Cards

S = Test score

T = Incoming telephone call

TM = Telemarketing or outgoing telephone call

V = Visit Program

Z = Conversion entry, subsequent inquiry code (from Reflections)

 

If year specific, admission will use the fourth and firth characters.