Academic Records/Registration

Date: June 29 - July 1, 1999

Instructor: Sharon Valdez (703) 227-2076

Description:

These modules are the vehicles for providing multiple options for registering students and tracking the academic history of those students.

Registration provides you with the ability to quickly respond to student academic demand by issuing enrollment activity and class roster reports. Functions of this module include checking for schedule conflicts, required prerequisites, repeat course policies, and other restrictions or rules that apply to your specific academic policies. This is the module from which you perform student schedules changes, block registration, and batch de-registration functions. Access to abbreviated admissions screens are also provided if that is needed to support your registration procedures.

Academic Records allows you to view and maintain student demographic data as well as a broad array of essential academic information and history. This includes student academic program history, term-specific data, attendance tracking, academic advisor assignments and history, and analysis of academic progress. This module includes grade processing and reporting, transcript maintenance, transcript and enrollment verification requests and printing, and graduation processing.

Purpose:

This class provides key decision makers and administrators with the knowledge to begin implementation of the Registration and Academic Records modules. Course objectives are achieved through a combination of lecture, discussion and hands-on exercises. Specifically, this class provides:

• Information required for module setup
• A high level overview of the required and optional data
• A review of reporting capabilities for strategic enrollment and records management
• A review of these modules relationship to other Colleague modules
• A file structure overview of the modules

Audience:

• Computer center and project management staff responsible for managing and implementing the Colleague product
• Registrar and student record supervisors responsible for decision making
• Enrollment management team members and key advising personnel who need to understand data integration and functionality

Prerequisites:

• Completion of the Envision Terms and Concepts computer-based tutorial (if you use the character-based interface) or familiarity with the Guide to Colleague Interfaces (if you use one of the graphical user interfaces)
• Completion of the Student System computer-based tutorial
• Completion of the Colleague Core Concepts class (or equivalent)
• Completion of Faculty Information and Curriculum Management classes
• Review of the Implementation Approach Document
• Familiarity with your records management system
• Review of registration procedures and staff responsibilities

Course Length:

Three days - 9:00 a.m. to 5:00 p.m.