Scheduled Events: Accounts Receivable/Cash Receipts

Dates: July 28-29, 1999

Instructor: Joyce Houle

Description:

The Accounts Receivable and Cash Receipts modules handle all aspects of our student billing transaction processes, including automatic invoicing, ledger distribution, payment plans, sponsor billing, receivables aging, financial aid credits, and account adjustments. It provides a direct billing interface to registration transactions, meal plan assignments, and housing assignments based on the billing and refund/withdrawal tables you establish. Additionally, it provides tools to efficiently process and record payments to your institution, including payments towards accounts receivable invoices and donations. For effective management, daily registers and reconciliation reports are provided.

Purpose:

This class provides key decision makers and administrators with the knowledge to begin the implementation of the Accounts Receivable and Cash Receipts modules of Colleague. Course objectives are achieved through lecture, discussions, and hands-on exercises. Specifically, the class provides:

• The information required for module setup
• A high level overview of required and optional data
• A review of reporting capabilities for effective account management
• An overview of this module's relationship to other Colleague modules
• File structure overviews of the modules

Audience:

• Computer center and project management staff responsible for managing and implementing the Colleague product.
• Bursar, budget director, student account managers, and senior cashiers who are decision makers and require knowledge of data integration and functionality

Prerequisites:

• Completion of the Envision Terms and Concepts computer-based tutorial (if you use the character-based interface) or familiarity with the Guide to Colleague Interfaces (if you use one of the graphical user interfaces)
• Completion of the Student System computer-based tutorial
• Core Concepts training by Datatel or client staff
• Review of the Implementation Approach Document
• Review of current coding, billing and cashiering procedures

Course Length:

Three days - 9:00 a.m. to 5:00 p.m.