Attending: Jim Ply, Varga Fox, Jenny Miles, Tony Cabasco, Stephanie Johnson, Cindy Waring, Mary Luckstead, Nellie Newer, Deborah Hopkinson, Ken Paine, Susan Healy, Keiko PItter

HR/Payroll

• Doing some cleanup--not bad. Was one of the cleanest payroll they've run, including past BiTech payrolls. A lot of policy changes were implemented as well.
• Now entering fringe benefits.
• Learning to use the system now.
• Now have a pool of temps that can be hired during the implementation process.

Residence Life

• Temps have entered 450 rooms so far. These need to be fine tuned.

Admission

• Finished group training. Starting individual training of staff.
• Data conversion is the major task. Expect to finish today. They have been meticulous about the conversion hence data is 99% clean. Will verify data next week. If all goes well, they will be on the LIVE system on Wednesday, February 16.
• Rules and Val Codes are all in. Still have some communiation codes to enter.
• Need Modem access by next week. WCTS has been working on this...two secure lines will be available next week
• Report needs are being identified. Some already setup.
• Ben Houston talked to John Bogley about the Web access...won't need until next year's recruitment.

Registrar

• Courses being entered. All 3-digits one are in. Now entering old unused ones.
• Next, prerequisite information will be entered.
• Crucial to have access to course enrollment over Web. WCTS is working on this.
• Degree audit consulting went very well.
• Contracted with Datatel for transcript programming.

Financial Aid

• Imported some CSS data, plan to move them through Colleague, documenting the process step by step.
• Had consulting two weeks ago. Sent additional inquiries to Susan DeJong, but have not heard back.

Business Ofifce

• Busy with consulting visit today. If all goes well, will have the complete chart-of-accounts entered in LIVE by the end of the day.
• Cleaning up some financial information from payroll.
• February 22-23 will have consulting on student AR with all involved offices. 22nd is students folks, 23rd is students and business office. Goal of this consulting visit is to setup a good billing table for registration.

Conversion

Ken Paine shared the process with the group.
• Works with individual departments to finalize the mapping, then works with both the department and Datatel programmer to setup conversion code table.
• Good idea to work with screens to check data. Admission has examples.
• Test data --good idea to have good test data identified. Datatel does a sample first to check for valid codes and valid data. Then users check data. After all this is clean, roll all the data into TEST conversion account to make sure that all the codes are there. After everything checks out, roll to LIVE.
• Stephanie suggests having good test data selected in advance.
• Admission conversion took longer than expected. Redommend workin one map at a time with a backup between each, in case we need to start over.
• Admission did 4 maps. Registrar will have 8.
• Tony mentioned that it's important to have regular meeting with Ken to communicate on code changes etc. He also said that creating a worksheet with screen names for testing is good--then whole ofice can check data. He emphasized the need to spend a lot of time checking data.

• Payroll conversion the cleanest he's seen--gives credit to lot of hard work.
• Met with Dean of Faculty. The meeting went well and the Dean seemed excited about the type of information that will be available to him with the new system. Resolved the issue of faculty load.
• Will have course schedule by April 1.
• Temps are excellent--ask good questions and get answers, enter fast. Gave credit to Cindy's hiring ability.
• Mock registration wil be held March 23-24. During his next visit, he will be working with Financial Aid and Residence Life to get into for the mock registration.

• Admission did excellent document of procedures. Jim will circulate copies to other offices so they can put info together. Then will have someone put it all together in the same format.

• LETTING GO OF THE OLD SYSTEM

• February 25 at 11:45 a.m. at Brew Pub.