IMPLEMENTATION PROJECT TEAM
June 16, 2000

Instead of a meeting this week here is an update from the various offices: 

Admission

  • Admissions office ran the process to ‘move to students’ the new freshman.  So all students for 2000FA are now in the student system with the correct enroll status.
  • Working on processing their data.  They will be working on tracks, making modifications etc.  Also they need to create new applicant tracks now that the applicant pool has been converted in.
  • They are continually working on documentation, of processes and procedures.
  • They are looking at the elf imports for SAT and ACT score data.
  • There was a problem with communication management after the upgrade this weekend.  It’s now working for them.

Registrar

  • Working on data conversion and transcripts. Historical student data has been rolled in.  There are problems with STU conversion regarding dirty data and concerns with how the data will look on transcripts.  The Datatel programmer is still working on the transcript program.

Financial Aid

  • Had phone consultation on Tuesday with Susan DeYoung from Datatel. 
  • They are working on needs analysis process and loan processing.

Business Office

  • Went through Accounts Payable process with Jim Tuesday.  They have a good understanding of the process. 
  • Accounts payable check format needs to be modified.

Accounts Receivable

  • Busy getting ready for their live date of  July 1.  Working with various offices regarding data that needs to be entered prior to running BILL on July 5th.
  • Work being done to get Prebill ready.  It will run July 6th.
  • Accounts Receivable group had a meeting Wed to coordinate processes etc.
  • Working on promissory note.
  • There is just one rule left to write.  Regarding house charge.

Residence Life

  • In good shape. Working on assigning freshman to rooms.  All returning students have been assigned. 

Bon Appetit

  • Have assigned returning students meal plans.  They are starting to assign new students meal plans.
  • Working on reporting needs.

Health Center

  • Need to populate Insurance requirement for all 2000FA students.
  • Need to populate Health requirements for all new students.
  • Health Center will be clearing the insurance and health requirements as students statisfy these requirements
  • Working on reporting needs.