About the Project

Whitman College signed a contract with Datatel on December 29, 1998. For background information as well as our implementation approach, see the Implementation Approach Document. Also, Implementation Overview gives a good description of implementation process.

Whitman will be conducting its implementation in two phases: Phase 1 and Phase 2. The following sections will describe activities for each phase.

PHASE I: Jan 1, 1999-March 31, 1999

Phase I has already been funded.

Scope:

• Develop time line of implementation which best fits with departments work cycles and identify significant milestones to track against progress made.

• Conduct workflow re-engineering in functional areas.

• Conduct assessment and identify staffing needs during and after implementation.

• Perform all preliminary technical work, including acquisition and installation of hardware and software.

• Conduct data conversion planning.

• Start the implementation of the "core" module which is the basis for all other work. This work will continue through Phase II.

PHASE II: April 1, 1999-Jan 1, 2001

The second phase will be funded upon the submission of the Phase II Detailed Budget by the Implementation Steering Committee.

Scope:

• Implementation of application modules for finance, student (which includes admissions) and personnel. During the implementation, customization will be kept to a minimum.

• Continue to refine workflow and porcess maps to incorporate newly learned and acquired features in the new administrative software.