Application Module Teams

A module team is established for each office modules. There are six module teams: Core, Finance, Admissions, Financial Aid, Personnel, and Student Services. (Note: we may decide to further divide some areas).

The module teams report to the Implementation Project Team, but serve as the first point of escalation for issues uncovered by the end users. Additional responsibilities include the following:

• Compile and discuss the tasks performed by the current system.
• Learn the module software.
• Decide how to accomplish each task with the new software.
• Make module-specific code file decisions in conjunction with shared-code decisions.
• Make preliminary parameter decisions.
• Test decisions in live simulations in the test account.
• Prepare for and test conversion of data files.
• Create a list of data elements on the current system.
• Map the data elements to the new software.
• Plan reporting needs.
• Identify reports needed for live operations.
• Write specifications for reports and provided in the software.
• Write and test the reports.
• Document detailed steps for each task needed for live operations.
• Produce departmental procedures manual
• Test the procedures.
• Train others.
• Attend implementation status meetings as needed.

Leadership: Module Team Leader

A user leader in each area fulfills the module team leader, or champion. This person focuses on a particular module. This person is responsible for articulating the office's needs and expectations from the new system.

Membership: module team leader, department head, decision makers, and selected other who will decide the use of the new software to meet institutional goal, a representative from WCTS.

Meeting Schedule: this team meets at least weekly to report on their progress to overcome obstacles as quickly as possible.